1. About AI Meetings
AI Meetings ("we," "us," or "the Service") is a software-as-a-service platform operated at aimeetings.net. We provide an AI-powered meeting assistant that joins your meetings on Microsoft Teams, Zoom, Google Meet, and Webex to offer real-time expertise, note-taking, and knowledge retrieval. The Service operates on a pay-per-use credit system.
2. Account Responsibilities
By creating an account you agree that:
- You are at least 18 years old.
- The information you provide is accurate and up to date.
- You are responsible for keeping your password secure and for all activity under your account.
- You will notify us immediately if you suspect unauthorized access to your account.
3. Credits, Billing, and Refunds
- The Service is billed through a credit-based system. Credits are consumed when the AI assistant actively participates in a meeting.
- Unused credits remain in your account and do not expire.
- Credits that have already been consumed are non-refundable.
- We reserve the right to change credit pricing with 30 days' notice.
4. Acceptable Use
You agree not to:
- Use the Service for any illegal purpose or to process illegal content.
- Attempt to abuse, manipulate, or exploit the AI assistant (e.g., prompt injection, jailbreaking).
- Scrape, crawl, or automatically extract data from the Service.
- Interfere with or disrupt the Service or its infrastructure.
- Resell or redistribute access to the Service without our written consent.
- Record meetings through the Service where participants have not consented to recording, in violation of applicable law.
5. Your Data & Encryption
We believe your data belongs to you. AI Meetings is built with end-to-end encryption at its core:
- End-to-end encryption — All meeting content (transcripts, AI responses, documents, briefings) is encrypted with AES-256-GCM using a per-user encryption key that only you control. We cannot decrypt your data.
- Zero-knowledge design — Your encryption key is derived from your password and never stored in plaintext on our servers. We do not have access to your decrypted content at any time.
- Post-meeting purge — When a meeting ends, all temporary processing data (document chunks, embeddings, raw text, research caches) is permanently deleted. Only your encrypted final records (transcript, responses, summary) are retained.
- Data deletion — You can delete any meeting from your dashboard at any time. Deleting your account permanently removes all associated data from our systems.
- No data selling — We will never sell, share, or use your meeting content for advertising, training, or any purpose other than providing the Service to you.
For full details on our encryption implementation, see our Privacy Policy.
6. Third-Party Services
The Service relies on third-party providers to deliver its functionality:
- OpenAI — powers the AI assistant's language understanding and responses.
- Recall.ai — provides the meeting bot that joins and interacts with your video conferencing platform.
These providers process data only as needed to operate the Service and are bound by their own privacy and security commitments.
7. Disclaimers
- AI-generated responses are informational only and do not constitute professional, legal, financial, or medical advice.
- We do not guarantee the accuracy, completeness, or reliability of any AI-generated content.
- The Service is provided "as is" and "as available" without warranties of any kind, express or implied.
- During active meeting sessions, your data is decrypted in server memory for AI processing. This decrypted data exists only in volatile memory and is never written to disk in plaintext.
8. Limitation of Liability
To the maximum extent permitted by applicable law, AI Meetings and its officers, employees, and partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the Service, including but not limited to loss of data, revenue, or business opportunities. Our total aggregate liability shall not exceed the amount you paid us in the 12 months preceding the claim.
9. Termination
- You may close your account at any time from your account settings.
- We may suspend or terminate your account if you violate these Terms or engage in activity that harms the Service or other users.
- Upon termination, your right to use the Service ceases immediately. Unused credits are forfeited.
10. Changes to These Terms
We may update these Terms from time to time. When we make material changes, we will notify you by email at least 14 days before the new terms take effect. Your continued use of the Service after that date constitutes acceptance of the updated Terms.